There was a time when security guards had to conduct their daily tours around the designed premises and wrote down incidents or any other happenings manually in a notebook. The difficulties faced in such tours gave birth to an amazing software called the guard tour system. This system wiped away all the difficulties and made the execution of all the security-related procedures effective and efficient. Before any more discussion, first, it is important to know what this system is.
Guard Tour System
A guard tour system is a system that helps companies in managing and executing their guard’s tour on the premises. This system ensures that the guards accomplish their designated tasks with the specified period. This system keeps checking on the checkpoints and records whether the guard executed patrolling on the designated area or not. This software helps the security supervisor in scanning the checkpoints, sending alerts, tracking and recording incidents, and sending real-time reports to the higher officer and client.
The basic motive of this system is to help companies in supervising their activities and tour of their guards and ensuring that they execute their services effectively and efficiently.
Features of a Guard tour system by security companies
- Accountability- In our daily lives, we all require information and data to take major decisions, evaluate ongoing processes, to identify the problems, and find solutions. Similarly, in a Security Company, the managers have to organize schedules, track position, tours, and activities of guards, etc. They can execute all such activities smoothly only when all the data is secured at a central database which can be accessed from anywhere and anytime. So, to ensure greater accountability, companies require a Guard tour system.
- Reliability- With a guard tour system, the company would track down the activities and patrol of its security guards. It will make if the guards are following the well-established procedure or not. This system will keep a record of all his activities, checkpoint positions, and tours. This will help companies in having a proper check on employees and also improve the provision of better-quality services to the client. This system makes itself reliable for users inmany possible ways.
- Analysis of Data- Guard tour system keeps all the required and not so required data in one place. This feature helps the company in various processing and analyzing procedures. The company will get to know more about its daily operations executions; they will find out the discrepancies and will find out ways to eliminate them. This system gathers data about guards’ activities, checkpoints, time intervals between the territories and patrolling, etc. all such information will help in providing a better quality of services.
- Schedule Framing– Guard tour system also helps in framing various tour related schedules. The manager can take various decisions with the help of this system. They can carry out a specific plan and set schedule and responsibility for each security guard. So, this system can assist the company in framing out a complete schedule program for themselves and their employees.
These are the features of the guard tour system which can help companies in many ways. Security workforce management system allows better provision of services by the security company to the clients.